by Daniel Teachey

As the market for CMMS grows, customers see more and more similarities between the core components of the main competitors.  However, when it comes time to purchase a CMMS, there are a few things that should be on your features list to save you time, money and effort. 

Upgrade path: When you install a CMMS, you may have only two or three users.  A small, inexpensive database could handle the load.  Next year, the operation could expand, causing you to add users at the expense of the network you established.  Where do you go from there?  Find a CMMS that will grow with you.  Make sure the product you purchase allows you to upgrade to another level if you add more users or transactions.  Most importantly, ensure that data you collect in one system will work in the next level. 

Data analysis: Once installed, your CMMS is a repository for all types of data -- costs, labor hours, repair histories, equipment details, etc.  A good CMMS takes that data and analyzes it using pre-set defaults.  Wouldn't it be nice to walk into your boss' office with proof you need more resources?  A CMMS can provide that.  An extension of data analysis is the PdM (predictive maintenance) concept.  Using PdM, the user establishes a tolerance level in the CMMS for a piece of equipment.  During an inspection routine, a maintenance worker inputs a meter or temperature reading that is "out of limits."  The CMMS automatically generates a work order based on that reading, catching the situation before it becomes a big problem. 

Inventory/purchasing control: Maintenance relies on spare parts, so proper control of inventory is crucial.  A CMMS that tracks parts usage against work orders ensures you have the parts you need, when you need them.  Also, look for a CMMS with an Internet-based ordering system.  Many MRO suppliers are providing online catalogs, and some CMMS vendors have access to these sites.  By purchasing on the Net, you can save time and money by streamlining the purchasing process. 

Daniel Teachey works for Datastream Systems, a creator of CMMS products.

This article appeared in the August/September 1999 issue of MRO Today.  Copyright, 1999.

Back to top

Back to Maintenance excellence archives